Directors Obligations and Responsibilities

Outlined below are some of the responsibilities that come with the title of Director.

 

ATTENDANCE AT BOARD OF DIRECTORS MEETINGS:

The most important qualification of your role as Director is the mandatory attendance at the monthly Board meetings, held at 8:00 am in the Chamber Boardroom, on the 4th Thursday of the month.  If it becomes necessary to miss a Board meeting, please inform the Chamber staff as soon as possible, and make arrangements for the pick-up of previous meetings minutes from the Manager.

 

ATTENDANCE AT CHAMBER FUNCTIONS:

One of the reasons for an individual to join the Chamber is the networking opportunities that exist within the Business After Business and Luncheon meeting framework.  Attendance by the Board of Directors shows support for the Chamber and gives the membership a chance to air views about Chamber operations, municipal affairs, and life in general.  If the Board doesn’t support these functions, then the membership never will.

 

DISCRETION AND CONFIDENTIALITY:

A Director of the Penticton & Wine Country Chamber of Commerce is often exposed to confidential information during in camera sessions at Board Meetings, during committee meetings, or in conversation with members, officials, other Directors, etc.  Please be aware of the confidential nature of some information and respect that confidentiality.

 

ORGANIZATION OF COMMITTEES:

A Director may have, by Presidential appointment, a committee responsibility.  The Director is Chairperson of this committee and is expected to drum up support by recruiting volunteers from the membership and Board of Directors.  The President and Manager are members of all committees and will assist in any way possible to achieve the goals set forth by the Chairperson.  Committees meet at the call of the Committee Chair, but are expected to meet quarterly at a minimum.  The Boardroom at the Chamber is available for Committee meetings with advance notice to staff.

 

MEMBERSHIP RECRUITMENT:

The Penticton & Wine Country Chamber of Commerce has a Membership Coordinator on staff to build the membership support in the community.  The best source of leads to this end is the Directors themselves.  It is hoped that each Director will provide leads for at least five new members per year.

 

KNOWLEDGE OF CURRENT EVENTS:

Chamber of Commerce Directors are an important force in the growth of the community, province, and country.  Keeping up to date with current affairs, especially as they relate to the community, is one of the Director’s most important responsibilities.  The Manager will route all information specific to your committee via in house systems.  If you have specific areas of knowledge that would benefit your Chamber of Commerce, please advise the President or a member of the Executive Committee.

 

AMBASSADOR OF GOODWILL:

Chamber of Commerce Directors are regularly asked to attend openings, cut ribbons, participate in community events, and spread goodwill in the name of the Chamber.  In many cases, a Director will be planning to attend the function anyway, and the Chamber asks only that you wear your nametag and be visible as a Chamber representative.

 

A COMMITMENT OF TIME:

A Director of the Penticton & Wine Country Chamber of Commerce can expect to devote approximately 10 to 15 hours per month of his or her time to the meetings, programs, and duties of the Chamber.  A member of the Executive Committee may devote an additional 5 – 10 hours per month of their time.  This time commitment is the minimum to be expected, and depending on the individual, can be much more extensive.

 

MEDIA RELATIONS:

Chamber Directors are regularly approached by the media for comment on current issues.  The Chamber has a standing policy that the President or predetermined designate is the only acceptable media contact on any issue.  The media is invited to all Board meetings and asked to leave during in camera sessions.  Please note that any comments made during the public portion of a Board meeting are fair game to the media.  When in doubt, defer to the President.

 

Board Committees

Advocacy Committee – consults with business and other groups to form local, provincial and federal advocacy policies and communicates with all levels of government to advance members’ and current issues.

Executive & Finance Committee – this committee reviews and monitors the Chamber’s monthly and year-end financial performance in cooperation with the Executive Director and the Chamber’s bookkeeper.

Governance Committee – this committee monitors the Board’s governance model and internal policies, implementing training and strategies for improvement.

Nominations Committee – this committee oversees the nomination process for the board of directors. This committee also solicits Chamber members to join the Board of Directors. This committee identifies core competencies and subsequent gaps.

 

Staff Committees

Education Committee – To develop educational opportunities for the Chamber and its members.

Events Committee – The Events Committee is an operational committee and works under the direction of the Board of Directors.  Supports staff in the development and implementation of an approved major events.

Membership Committee – this committee evaluates membership value and identifies opportunities to increase and retain member numbers.


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