2018 BOARD OF DIRECTORS
RESPONSIBILITIES AND OBLIGATIONS
Outlined below are some of the responsibilities that come with the title of Director.
ATTENDANCE AT BOARD OF DIRECTORS MEETINGS:
The most important qualification of your role as Director is the mandatory attendance at the monthly board meetings, held at 8:00 am in the chamber boardroom, on the 4th Thursday of the month. If it becomes necessary to miss a board meeting, please inform the President as soon as possible.
ATTENDANCE AT CHAMBER FUNCTIONS:
One of the reasons for a business to join the Chamber is the networking opportunities that exist within the Business after Business and Luncheon meeting framework. Attendance by the Board of Directors shows support for the Chamber and gives the membership a chance to air views about Chamber operations, municipal affairs, and life in general. If the Board does not support these functions then the membership never will.
DISCRETION AND CONFIDENTIALITY:
A Director of the Penticton & Wine Country Chamber of Commerce is often exposed to confidential information during in camera sessions at Board Meetings, during committee meetings, or in conversation with members, officials, other Directors, etc. All directors sign an oath and confidentiality agreement.
ORGANIZATION OF COMMITTEES:
All directors are expected to serve on at least one committee, and may be elected to serve as the Chair of a committee. Chairperson of this committee and is expected to drum up support by recruiting volunteers from the membership and Board of Directors. The President and Executive Director are members of all committees and will assist in any way possible to achieve the goals set forth by the Chairperson. Committees meet at least quarterly, usually at the Chamber boardroom.
The President and the Executive Director are members of all committees and will assist in any way possible to achieve the goals set forth by the Chairperson. Committees meet at the call of the Committee Chair, but are expected to meet quarterly at a minimum. The Boardroom at the Chamber is available for Committee meetings with advance notice to staff. Please check with Chamber Staff to book the board room.
The Penticton & Wine Country Chamber of Commerce Board of Directors will engage in positive and proactive listening and obtaining input from Chamber members through Director-to-Member communication. It is expected that all voting Directors of the Chamber will assist in this interaction, and contribute to positive member relations leading to greater retention and engagement of the Chamber membership.
KNOWLEDGE OF CURRENT EVENTS:
Chamber of Commerce Directors are an important force in the growth of the community, province, and country. Keeping up to date with current affairs, especially as they relate to the community, is one of the Director’s responsibilities. The Executive Director will route all information specific to your committee via in house systems. If you have specific areas of knowledge that would benefit your Chamber of Commerce, please advise the President or a member of the Executive Committee.
AMBASSADOR OF GOODWILL:
Chamber of Commerce Directors are regularly asked to communicate with Members, participate in community events, and spread goodwill in the name of the Chamber. In many cases, a Director will be planning to attend the function anyway, and the Chamber asks only that you wear your nametag and be visible as a Chamber representative.
A COMMITMENT OF TIME:
A Director of the Penticton & Wine Country Chamber of Commerce is expected to attend every board meeting and serve on at least one chamber of commerce committee, and represent the board at various chamber functions. The Board has found it useful to use a web base communication system knows as Base Camp for uploading documents and discussions. Directors are expected to actively participate in discussions on Basecamp.
Chamber Directors are regularly approached by the media for comment on current issues. The Chamber has a standing policy that the President or predetermined designate is the only acceptable media contact on any issue. The media is welcome at all Board meetings and asked to leave during in camera sessions. Please note that any comments made during the public portion of a Board meeting are fair game to the media. When in doubt, defer to the President.